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Frequently Asked Questions

Yes. All certificates are full and are suitable for official purposes.

A short birth certificate only gives the child’s full name, sex, date and place of birth. It does not give the name and particulars of the mother or father.

Yes. The certificates are 'long' or 'full' versions.

Yes, all certificates we supply are full/long form, certified and are suitable for legal purposes.

Certificates give both parents’ details if they were registered at the time of the event, including the mother's maiden name.

In the UK, as long as you have all the details on the order form and these details are accurate, a certificate can be issued.

All certificates we supply are full/long form, certified and are suitable for official purposes and meet legal requirements for applications such as Passports, Pensions and Visas.

I'm afraid that for the majority of certificates in the UK, time of birth is not usually recorded, and as such we cannot guarantee that this information will be available. Where the information may be available is on the small 'baby card' which may have been issued by the staff at the Maternity Ward stating the baby's weight, time of birth etc.

Yes. You can order multiple copies of the same certificate using the 'number of copies' control on the order form, and can add multiple different certificates to the same order using the 'add another certificate' buttons on the order review page.

It is policy when an application has been made for a Birth Certificate registered within the last fifty years, that full details are supplied, that is the parents' names and the date of birth.

Unfortunately we are unable to obtain certificates in England and Wales before 1837 (when civil registration began). You may want to try looking at the Parish records. Depending of which County the individual associated themselves with, the Council hold County Archives, and this is where Parish records are kept.

We can only start researching and processing a request once we have received payment. Once your order arrives here we will look into the records, as specific information is required to order a certificate. If at this early stage we are unable to locate a record using the information you have provided, we will email you. All certificates we supply are full/long form, certified and are suitable for official purposes. Simply complete all the relevant fields and the order will be processed accordingly.

A full birth certificate normally contains the following:

  1. When & where born
  2. Name
  3. Sex
  4. Name & surname of father
  5. Name, surname and maiden name of mother
  6. Occupation of father
  7. Signature, description and residence of informant
  8. When registered
  9. Signature of registrar
  10. Name entered after registration

A marriage certificate contains the following:

  1. When, where and how married
  2. Name(s) and Surname in Full
  3. Occupation
  4. Marital Status
  5. Usual Residence
  6. Father's Name(s)Surname and Occupation
  7. Mother's Names(s) Surname(s) and Maiden Surname
  8. Officiating Minister or Registrar with Designation and Witnesses with Addresses

The contents of a full/ long form death certificate is as follows:

  1. When & where died
  2. Name & surname
  3. Sex
  4. Age
  5. Occupation
  6. Cause of death
  7. Signature, description & residence of informant
  8. When registered
  9. Signature of registrar

This means if a certificate is presented on it’s own, it doesn’t prove you are the person on the certificate.

England and Wales do not use raised seals, but Scotland do use raised seals.

What you have received is the correct format. The sample image of the Birth Certificate on our website is from 1944.

All certificates are full/long form, certified and are suitable for official purposes and are A4 sized.

The certificate is taken from the information in the registers book, that was made at the time of the event. If the original entry into the Registers Book is difficult to read, then any certified copies which are taken from the original will also be difficult to read. It's not an error on our part, but on the person who recorded the birth.

The certificate is taken from the transcription that was made at the time of the event, and goes onto be the details that all other certificates are issued from. I'm assuming that all the other details (place of birth, name, mothers’ maiden name) are correct. As such, if the date of birth is incorrect, this is the official record, and not an error of our making. It's not that the certificate has the 'wrong' details. The certificate has the 'right' details, but the original entry is 'wrong' - meaning an error was made at the time that the record was made. It is something that happens - not frequently, but unfortunately more frequently than it should. It's not an error on our part, but on the person who recorded your birth.

The certificate is taken from the transcription that was made at the time of the event, and goes onto be the details that all other certificates are issued from. I'm assuming that all the other details (place of birth, name, mothers’ maiden name) are correct. As such, if the name is mis-spelt, this is the official record, and not an error of our making. It's not that the certificate has the 'wrong' details. The certificate has the 'right' details, but the original entry is 'wrong' - meaning an error was made at the time that the record was made. It is something that happens - not frequently, but unfortunately more frequently than it should. It's not an error on our part, but on the person who recorded your birth.

All certificates we supply are full/long form, certified and are suitable for legal purposes. Regarding an Adoption Certificate, you can order and make payment online. Please enter 'ADOPTION' next to your name on the Birth Order form, ensuring you provide the person's adopted name, and the details of the adoptive parents.

If the event was registered with a British overseas authority, then we should be able to obtain it.

If the event was registered with a British overseas authority, then we should be able to obtain it.

Once the court has formally said you can divorce, it will send you a ‘Decree Nisi’. This means that your divorce is almost completed. Anyone who objects to the divorce must tell the court why they object within 6 weeks and 1 day. After 6 weeks and 1 day you can make your divorce final by applying for the "Decree Absolute".

The Decree Absolute is the final legal document which dissolves the marriage. The Decree Absolute means your divorce is completed and you are no longer married to your partner. The Decree Absolute will legally end the marriage.

Decree Absolute certificates are also referred to as:

  • Divorce Certificate
  • Divorce Affidavit
  • Legal Decree
  • Divorce Absolute

Reasons for requiring an Official Decree Absolute Certificate:

  • You have lost your decree absolute and need a copy of it as you no longer have a record of the case details
  • You need a replacement decree absolute
  • You've been married or in a civil partnership before, you'll need evidence you're free to remarry or enter a new civil partnership.
  • You require an extra copy for legal reasons including Remarriage, Pension Applications etc
  • You need to find out whether you are actually divorced, following a long separation from your spouse
  • To find out whether a friend or relative has been divorced
  • To help trace a family tree or other historical reasons

No, a photocopy will not be enough – if you are giving notice of intention to marry, you will need to provide an original copy.

You should look through old documents you have to see if you have any relating to the divorce, as these will probably have the case number listed on them. Also (assuming you are on good enough terms with them), you could ask your ex-husband or ex-wife if they have any records or old documents that might contain the case number or other details you are missing.

If incorrect information is given during the order process, it can delay the order whilst the search is being undertaken. The fee for the search is non-refundable, even if no matches can be located with the information provided.

The certificate will normally include Man's full name, woman's full name and date of marriage and divorce.

Yes, we provide official, certified Decree Absolute certificates.

Yes, if you cannot remember the exact date, you can give an approximate year of both marriage and divorce. A 10 year search of divorce records will be undertaken.

If you are unsure of the Court where the divorce was granted, a 10 year search of divorce records will be undertaken.

Normally, it is when you need to use the Divorce Certificate overseas.

In the UK a marriage is dissolved when the court issues a Decree Absolute. This normally follows the issue of a Decree Nisi. The Decree Absolute is the final document that means the marriage is legally at an end. Once the Decree Absolute has been issued the previously married couple can now legally re-marry.

Yes, all replacement decree certificates we supply are fully certified copies which are suitable for all official purposes. Some reasons for obtaining a certificate include an application for Adoption, applying for an academic course, applying for a passport or a driver's licence. One of the most common reasons is that the original certificate was lost or mislaid.

We do not need any documentation at all. All you need to do is complete the Divorce Order Form, and we will then take over from there. Original divorce certificates do not require a signed release or similar for the order to be processed. Nor does further documentation (e.g. driver's licence or passport) have to produced. Generally, there will be no special needs for the order to be completed, beyond the initial supplying of information and payment.

All certificates issued are certified. All certificates issued are issued with an official seal, some certificates have a raised seal or a stamped seal.

Divorce documents are often legalised by an Apostille to prove that a marriage is now over in another country. A woman may wish to revert to her maiden name. You may also be requested to get an Apostille on a Decree Absolute if you intend to marry again in a country outside the UK. We can issue an Apostille on a Decree Absolute from England, Scotland, Wales, Northern Ireland and the Republic of Ireland.

A Divorce Certificate Replacement is suitable for both legal and family history uses. Sometimes also known as Decree Absolute, these documents are essential to prove a change of name when married. If you have lost your marriage certificate, or need one for family history purposes, this replacement copy will help you.

Divorce or dissolution of marriage is the ending of a marriage before the death of either spouse. It can be contrasted with an annulment, which is a declaration that a marriage is void, though the effects of marriage may be recognized in such unions, such as spousal support or alimony, child custody, child support, and distribution of property.

A Decree Nisi (non-absolute ruling) is a ruling by a court that does not have any force until such time that a particular condition is met. Once the condition is met the ruling becomes Decree Absolute and is binding. Typically, the condition is that no new evidence or further petitions with a bearing on the case are introduced to the court. This form of ruling has become a rarity in recent times, with one exception-in some jurisdictions it is still a standard stage of divorce proceedings. This allows time for any party who objects to the divorce to come forward with those objections. It is also at times termed as rule nisi.

The result of the decree absolute search will either produce confirmation that no decree absolute has been issued or a certified copy of the decree absolute will be returned. If the decree absolute search confirms that there is a decree absolute, a certified copy will be returned to you, which will mean that there is no need for you to file for divorce. On the other hand, if the decree absolute search returns confirmation that no decree absolute has been issued you need to file for divorce.

  • England & Wales - 1858 to present
  • Scotland – 1984 to present
  • Northern Ireland - 1940 to present

Yes, we offer a Deed Poll service. Go to https://www.uk-deedpoll.co.uk/ to place your order.

An Apostille is simply a certificate of authenticity. An Apostille is a certificate that is attached to an official legal document to verify that the signatory on your document is genuine and person who signed your document is a recognised and authorised person of the organisation that issued the document. Each Apostille is dated, given a unique reference number and registered.

An Apostille enables documents issued in the United Kingdom to be used overseas (in countries which participate in the Hague Convention). When you present a legal document in a foreign country, it is often difficult to determine whether the document is genuine and legal. A simple certificate of authenticity, called an ‘Apostille’ is used to do this. These countries validate the document (for example, a birth certificate) on the basis of the Apostille, rather than the document itself. No further evidence or proof is needed when an Apostille is produced.

Here is a list of countries in the Hague Convention, which will accept an Apostille Certificate as full legalisation of a document.

A

  • Albania
  • Argentina
  • Australia
  • Austria

B

  • Belarus
  • Belgium
  • Bosnia and Herzegovina
  • Brazil
  • Bulgaria

C

  • Canada
  • Chile
  • China, People's Republic of
  • Croatia
  • Cyprus
  • Czech Republic

D

  • Denmark

E

  • Ecuador
  • Egypt
  • Estonia
  • European Community

F

  • Finland
  • France

G

  • Georgia
  • Germany
  • Greece

H

  • Hungary

I

  • Iceland
  • India
  • Ireland
  • Israel
  • Italy

J

  • Japan
  • Jordan

K

  • Korea, Republic of

L

  • Latvia
  • Lithuania
  • Luxembourg

M

  • Malaysia
  • Malta
  • Mexico
  • Monaco
  • Montenagro
  • Morocco

N

  • Netherlands
  • New Zealand
  • Norway

P

  • Panama
  • Paraguay
  • Peru
  • Poland
  • Portugal

R

  • Romania
  • Russian Federation

S

  • Serbia
  • Slovakia
  • Slovenia
  • South Africa
  • Spain
  • Sri Lanka
  • Suriname
  • Sweden
  • Switzerland

T

  • The former Yugoslav Republic of Macedonia
  • Turkey

U

  • Ukraine
  • United Kingdom of Great Britain and Northern Ireland
  • United States of America
  • Uruguay

V

  • Venezuela

All certificates we supply are full/long form, certified and are suitable for official purposes.

The price which includes postage, is shown on the Order Form. Simply complete all the relevant fields and the order will be processed accordingly.

Your refund will be issued back to the payment card you used when placing your order.

If you do not know all the details for your certificate, this is not a problem. We will do our best with the information you have to locate the record and will confirm the details with you if we are unsure. If you decide not to proceed, we will issue you a full refund.

UK Document Services offer you the ability to amend and/or cancel your order if it has not already been processed.

Available Certificates

Please select the replacement certificate you require from the options below

Certified Certificates

You will receive full or long form certificates which are certified legal copies, unabridged, suitable for official purposes such as Passports, Pensions, Visas, Driving Licences, Work pre-checks including those conducted by the Criminal Records Bureau, or for Housing Applications, Social Security and Immigration.

Your Security

UK Document Services provide a safe and secure online ordering system for replacement certificates. All private data sent between your browser and our servers is protected using industry standard encryption protocols.

Unsure of the details?

If you do not know all the details for your certificate, this is not a problem. We will do our best with the information you have to locate the record and will confirm the details with you if we are unsure. If you decide not to proceed, we will issue you a full refund.

Uses

If you need a certificate for applications such as Passports, Pensions, Visas, Driving Licences, Work pre-checks including Criminal Records Bureau checks, Housing Applications, Social Security and Immigration or are conducting Family History Research, we are here to help.

Key Information

Payment

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Postage Options

We offer postage worldwide and understand that postal services vary greatly from country to country. For this reason we offer a number of different delivery options, including a courier service. View our postage options.

Your Security

UK Document Services provide a safe and secure online ordering system for translated documents. All private data sent between your browser and our servers is protected using industry standard encryption protocols.